Quick recap

The AFIT AI Community of Practice session featured presentations and discussions on various AI tools and applications in talent recruitment, including a spotlight session on AI experiments and a presentation by Yavapai College on their AI recruitment pilot program. Participants shared experiences with different AI tools, including natural language interfaces, video generation, and interview screening systems, while exploring their potential applications in educational and HR contexts. The conversation ended with an interview for the Executive Director of Learning and Educational Innovation role at Yavapai College, where discussions centered on AI's role in fair candidate assessment and its broader implications for organizational capabilities.

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Summary

AI in Talent Recruitment Discussion

The AFIT AI Community of Practice session began with Erika Leidis welcoming participants and outlining the agenda, which included an AI spotlight session, a presentation on AI in talent recruitment by Yavapai College, and a discussion period. Rebecca Whitehead led the AI spotlight, where participants shared updates on AI tools and experiments. The session then moved to a presentation by Yavapai College on using AI in talent recruitment, followed by a Q&A session where participants discussed potential applications at their own organizations. The conversation ended with closing thoughts and a preview of the next session.

AI Tools and Applications Discussion

The group discussed various AI tools and applications, with Rebecca sharing her organization's use of AI to capture tribal knowledge and implement natural language interfaces for data management. Erika, Robyn, and Bob explored Sora, a video generation tool, with Robyn noting its potential for creating dynamic PowerPoint backgrounds and educational content. Mitch demonstrated how ChatGPT helped him create a PowerPoint presentation in an hour, while Richard shared a professor's development of an AI app for lab classes that includes natural language interaction and job posting features. Tracy highlighted her use of OpenAI for generating facilitation plans and teaching strategies.

AI Recruitment Pilot Program Success

Yavapai College presented on their AI recruitment pilot program, which began with nursing and radiotech students to build interview confidence and provide real-time feedback. The program, implemented in partnership with BrainTrust, showed positive results through pre- and post-survey data, with students demonstrating increased confidence after multiple practice interviews. The presentation highlighted the success of the student pilot program and its potential for broader HR transformation, with special recognition to Dr. Janet Nix for her leadership in supporting this initiative.

AI Hiring Tool Pilot Review

Robyn discussed a pilot program that used an AI-powered hiring tool, which was initially developed for enterprise use by companies like Amazon. Janet shared her experience as a test subject, praising the tool's ability to create insightful follow-up questions and its potential to streamline the hiring process by reducing the time needed for initial screenings. The tool's ability to rank and rate candidates based on their responses could help hiring committees narrow down candidates more efficiently, thus speeding up the hiring process.

AI Interview Process Implementation

Brittney discussed the implementation of an AI interview process at Yavapai College, which went live on November 1st. She shared positive feedback from hiring managers and candidates, including the president and VP who were impressed with the ability to focus on deeper questions. The system helps build interview questions based on job descriptions and competencies, allowing for customization if needed. They are working with Brain Trust to implement candidate experience surveys to measure ROI by the end of the year.

AI HR Tool Implementation Review

Richard discussed the implementation of an AI tool for HR processes, noting that it has shifted from synchronous to asynchronous activities and is currently 30 days into full implementation. He outlined plans to develop a framework for evaluating AI tools, including break-even analysis and return on investment, through surveys for hiring managers. The group considered adapting the tool for language arts faculty by using it for oral quizzes instead of AI-generated essays. Robyn demonstrated the tool's interface and functionality, showcasing features like scoring, grading criteria, and interview summaries.

AI Interview Process for ED Role

The meeting involved an interview with Robyn Bryce for the Executive Director of Learning and Educational Innovation role at Yavapai College. Robyn discussed her interest in the role, emphasizing alignment with the college's vision and values. She highlighted the importance of the Center for Learning and Innovation in transforming both the Prescott and Verde Valley sides of the college. The discussion also covered the use of an AI interviewer tool, addressing its ability to assess candidates fairly regardless of their physical appearance or interview conditions. The team clarified the process for reviewing AI-generated interview scores, explaining that the hiring committee would separately evaluate candidates before making decisions.

AI Interview Screening Tool Implementation

The meeting focused on the implementation and effectiveness of an AI-powered interview screening tool. Janet and Brittney shared their experience using the tool for various positions, emphasizing its role in improving efficiency while maintaining the human element in decision-making. They discussed the minimal impact on candidate withdrawals and the positive reception from faculty and hiring managers. Chrissy expressed interest in potentially adopting parts of the tool for her institution, and Mitch highlighted the broader implications of AI in enhancing organizational capabilities. The session concluded with plans for future discussions and innovations in talent acquisition.

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AI Community of Practice

REPLAY: Using AI in Talent Recruitment